The privacy policy explains how we use the personal information we collect about you when you use our website (www.graduatejobslondon.com)
1. Introduction
1.1 We are committed to safeguarding the privacy of our website visitors; in this policy we explain how we will treat your personal information.
1.2 We use cookies on our website. Insofar as those cookies are not strictly necessary for the provision of Graduate Jobs London, we will ask you to consent to our use of cookies when you first visit our website.
1.3 Our website incorporates privacy controls which affect how we will process your personal data. By using the privacy controls, you can specify whether you would like to receive direct marketing communications and limit the publication of your information. You can access the privacy controls via your account or contact us form.
1.4 In this policy, “we”, “us” and “our” refer to Gradate Jobs London.
2. Collecting and using your personal data
2.1 We may collect, store and use the following kinds of personal information:
2.11 Information about your computer and about your visits to and use of this website (including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths);
2.12 Information that you provide to us when registering with our website (including your email address);
2.13 Information that you provide when completing your profile on our website (including your name, profile pictures, date of birth, interests and hobbies, educational details and employment details);
2.14 Information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters (including your name and email address);
2.15 Information that you provide to us when using the services on our website, or that is generated in the course of the use of those services (including the timing, frequency and pattern of service use);
2.16 Information relating to any purchases you make of our services or any other transactions that you enter into through our website (including your name, address, telephone number, email address and card details);
2.17 Information that you post to our website for publication on the internet (including your user name, your profile pictures and the content of your posts);
2.18 Information contained in or relating to any communication that you send to us or send through our website (including the communication content and metadata associated with the communication); and
2.19 Any other personal information that you choose to send to us.
2.2 How we use your personal data
2.20 Personal information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website.
2.21 We may use your personal information to:
a) Administer our website and business;
b) Personalise our website for you;
c) Enable your use of the services available on our website;
d) Supply to you services purchased through our website;
e) Send statements, invoices and payment reminders to you, and collect payments from you;
f) Send you non-marketing commercial communications, if you have requested it;
g) Send you our email newsletter, if you have requested it (you can inform us at any time if you no longer require the newsletter);
h) Send you marketing communications relating to our business, if you have requested it (you can inform us at any time if you no longer require marketing communications);
i) Provide third parties with statistical information about our users (but those third parties will not be able to identify any individual user from that information);
j) Deal with enquiries and complaints made by or about you relating to our website;
k) Keep our website secure and prevent fraud; and
l) Verify compliance with the terms and conditions governing the use of our website
2.22 If you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the licence you grant to us.
2.23 We will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party’s direct marketing.
2.24 All our website financial transactions are handled through our payment services provider. We will share information with our payment services provider only to the extent necessary for the purposes of processing payments you make via our website, refunding such payments and dealing with complaints and queries relating to such payments and refunds.
2.25 When you register with Graduate Jobs London, you have access to an account page where you can change and update your personal data. You can also manage your settings to control who can see your personal data. You can also update your marketing preferences.
3. Providing your personal data to others
3.1 We may disclose your personal data to any member of our group of companies (this means our subsidiaries, our ultimate holding company and all its subsidiaries) insofar as reasonably necessary for the purposes, and on the legal bases, set out in this policy.
3.2 We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
3.3 In addition to the specific disclosures of personal data set out in this Section 3, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
4. International Data transfers
4.1 We only have offices in the United Kingdom and therefore we will not transfer your data outside of the EEA.
4.2 The hosting facilities for our website are situated in the United Kingdom and therefore we will not transfer your data outside of the EEA.
4.3 Personal information that you publish on our website or submit for publication on our website may be available, via the internet, around the world. We cannot prevent the use or misuse of such information by others.
5. Marketing
5.1 We will not send you marketing material unless you specifically opt in to receiving marketing material from Graduate Jobs London. This can be done via your personal account.
6. Data retention
6.1 This section sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal information.
6.2 Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
6.3 Notwithstanding the other provisions of this Section, we will retain documents (including electronic documents) containing personal data:
6.31 to the extent that we are required to do so by law;
6.32 if we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and
6.33 in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).
7. Security of personal information
7.1 We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
7.2 We will store all the personal information you provide on our secure (password- and firewall-protected) servers.
7.3 All electronic financial transactions entered into through our website will be protected by encryption technology.
7.4 You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
7.5 You are responsible for keeping the password you use for accessing our website confidential; we will not ask you for your password (except when you log in to our website).
8. Your rights
8.1 In this Section 8, we have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.
8.2 Your principal rights under data protection law are:
8.21 the right to access;
8.22 the right to rectification;
8.23 the right to erasure;
8.24 the right to restrict processing;
8.25 the right to object to processing;
8.26 the right to data portability;
8.27 the right to complain to a supervisory authority; and
8.28 the right to withdraw consent.
8.3 You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee. You can access your personal data by visiting your candidate profile when logged into our website.
8.4 You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.
8.5 In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; you object to the processing under certain rules of applicable data protection law; the processing is for direct marketing purposes; and the personal data have been unlawfully processed. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims.
8.6 In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.
8.7 You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.
8.8 You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.
8.9 You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
8.10 To the extent that the legal basis for our processing of your personal data is:
(a) consent; or
(b) that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract,
8.11 and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.
8.12 If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.
8.13 To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
8.14 You may exercise any of your rights in relation to your personal data by written notice to us, in addition to the other methods specified in this Section 8.
9. Third Party Websites
9.1 Our website includes hyperlinks to, and details of, third party websites.
9.2 We have no control over, and are not responsible for, the privacy policies and practices of third parties.
10. Cookies
10.1 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
10.2 Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
10.3 Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
10.4 We use cookies for the following purposes:
10.41 authentication – we use cookies to identify you when you visit our website and as you navigate our website.
10.42 status – we use cookies to help us to determine if you are logged into our website
10.43 personalisation – we use cookies to store information about your preferences and to personalise the website for you
10.44 security – we use cookies as an element of the security measures used to protect user accounts, including preventing fraudulent use of login credentials, and to protect our website and services generally
10.45 analysis – we use cookies to help us to analyse the use and performance of our website and services
10.5 Cookies used by our service providers
10.6 Our service providers use cookies and those cookies may be stored on your computer when you visit our website.
10.7 We use Google Analytics to analyse the use of our website. Google Analytics gathers information about website use by means of cookies. The information gathered relating to our website is used to create reports about the use of our website. Google’s privacy policy is available at: https://www.google.com/policies/privacy.
10.8 Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:
10.81 https://support.google.com/chrome/answer/95647?hl=en (Chrome);
10.82 https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences (Firefox);
10.83 http://www.opera.com/help/tutorials/security/cookies/ (Opera);
10.84 https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer);
10.85 https://support.apple.com/kb/PH21411 (Safari); and
10.86 https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).
10.9 Blocking all cookies will have a negative impact upon the usability of many websites.
10.10 If you block cookies, you will not be able to use all the features on our website.
10.11 will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
10.12 We will store all the personal information you provide on our secure (password- and firewall-protected) servers.
10.13 All electronic financial transactions entered into through our website will be protected by encryption technology.
11. Our details
11.1 This website is owned and operated by graduatejobslondon.com Ltd.
11.2 We are registered in England and Wales under registration number 08132997, and our registered office is at graduatejobslondon.com Ltd, Gainsborough Studios, 1 Poole St, London, N1 5ED.
11.3 Our principal place of business is at graduatejobslondon.com Ltd, Gainsborough Studios, 1 Poole St, London, N1 5ED.
11.4 You can contact us:
11.41 by post, using the postal address given above;
11.42 using our website contact form;
11.43 by telephone, on the contact number published on our website; or
11.44 by email, using the email address published on our website.
11.5 Our data protection officer’s details are: sally@graduatejobslondon.com
